UAE
Vacancy – Human Resources Coordinator
Company – Dulsco
Industry – Staffing & Recruiting
Location – Abu Dhabi, UAE

We at Dulsco are looking for 3 HR Coordinators for our offices in Warsan, Abu Dhabi, and Ras Al Khaimah, UAE.

Number of Vacancies: 3

Location: Warsan, Abu Dhabi & Ras Al Khaimah

Job Purpose:

The function of the Coordinator-HR is to handle entry-to-exit administrative and operational formalities for all employees in the worker cadre. They will be responsible for ensuring all joining, post-joining and exit formalities are completed in the most efficient way in the least time possible.

Responsibilities & Key activities:

Onboarding and Induction:

• Ensure arrangement of transport facilities for all new joiners as per the directive of the department on arrival in the country from the nearest airport to the designated camp.
• Coordinate with the camp administrative team for room and basic amenities allocation.
• Maintain a count of new joiners and inform the respective departments.
• Collect the original passport and visa on arrival from the new employees and provide the employees with the copies.
• Coordinate with Employee Relations Team for the Welcome Induction and ensure necessary attendance with the maintenance of records.

Visa Processing

• Coordinate with the Visa and PR team for issuance of Emirates ID application forms and visa medical forms.
• Ensure the service agreements are signed by the employees and duly returned to the Visa and PR team.
• Arrange transportation for the new joiners with the necessary documents for the visa medical and EID.
• Ensure timely collection of medical reports in coordination with the Medical Supervisor and submit the reports to the visa and PR team.

Administrative Tasks

• Issue duty advice and update the salary details in JDE for all new joiners.
• Handle the application process of all new health insurance cards and ensure each all employees receive their active cards
• Complete all formalities associated with the issuance of the Company identification cards and coordinate for issuance of ATM cards.
• Responsible for the maintenance and timely entry and updation of all employee documents like Residence Visa, Passport, and Emirates ID in Sharepoint, DMS, and JDE.
• Maintain records of all employee-related documents, letters, warnings, requests, transactions, training, etc in SharePoint, DMS, and JDE.
• Ensure high standards of confidentiality to safeguard any sensitive information.

Separation and Repatriation

• Inform employees about the job status and if approved for cancellation.
• Coordinate with Visa and PR team for generation of cancelation document and ensure signature of the employee on the same.
• After cancellation, inform the employee for the purchase of a ticket or coordinate for repatriation air tickets.
• Ensure timely handover of Original passport and cancellation document to the employee either at the airport or on submission of the new Visa as the case may be.
• In case of medically unfit employees, ensure timely repatriation by coordinating with the Visa and PR and transport team.

Other Responsibilities

• Have frequent interaction with workers to address their operational concerns
• Ensure attendance of employees in all Trainings, HR Roadshows, and company engagement events.
• Educate employees on existing HR policies and encourage employees to participate in different company surveys
• Ensure all employees related notices with translations are displayed on the Notice Boards for the benefit of all.
• Understand and implement the company safety policies and procedures as described in the Dulsco integrated management system
• Will be accountable and responsible for duties as described in the HSE roles and responsibilities document of IMS

KPI’s:

1. Timelines Adherence
2. Compliance with document control procedures
3. Ability to interface and influence at all levels
4. Detail-oriented with strong analytical, organizational, and problem-solving skills
5. Willingness and adaptability to changing priorities

Qualifications

• Bachelor’s degree
• 2-3 Years of HR Administration experience
• ERP Knowledge and JD Edwards (Not mandatory).
• MS Office proficiency(Excel, Word and Outlook)
• Excellent communication skills (Oral and Written)
• Language: English and any other language(Hindi/Arabic/Urdu/Bengali/Nepali)